New announcement form for cash donation

The announcement for a cash contribution is filled out according to the approved form OKUD 0402001. It was accepted by the Bank of Russia’s directive No. 3352-U dated July 30, 2014. The standard form is valid from November 1, 2014 and is valid in 2019.

You can download the announcement form for cash contributions on our website “New announcement form for cash contributions.”

An announcement for a cash contribution is a cash document in which corrections are not allowed. If the person who filled out the document form made mistakes in it, then a new form should be used. Otherwise, the credit institution servicing the current account has the right to refuse to accept such a document.

Law No. 402-FZ “On Accounting” allowed enterprises to independently develop and apply forms of primary documents. An announcement for a cash contribution does not apply to such documents and is filled out only on an approved form.

Sample of filling out an announcement for a cash contribution

The announcement for a cash contribution can be filled out manually or electronically. Some credit institutions provide their clients with services for filling out this document.

You can download a sample announcement for a cash contribution on our website:

The announcement form for a cash contribution consists of 3 blocks: the announcement itself, the order and the receipt. They include the same lines and are identical in filling:

• In the “From” field, you should indicate the name of the organization that deposits funds to the bank, for example, “Zagadka” LLC. Some banks require you to indicate your full name in this field. contributor, who can be the manager or any employee of the enterprise. Usually the depositor is a cashier or accountant.
• The “recipient” is the same organization. In our example, this is Riddle LLC.
• The lines “Name of the depositor's bank” and “Name of the recipient's bank” indicate the credit institution that accepts funds, for example, the Chelyabinsk branch of Econombank OJSC.
• “Source of receipt” - this line may cause slight difficulties for the person filling out the form. In total, there are 15 main types of sources of income. Most often, organizations use code 02 and indicate “Trade revenue” in this field.

Also in the form you must indicate the amount to be deposited in words, put down your TIN, KPP, OKATO, current account number and BIC of the credit institution. In the right fields of the form, located below the OKUD form code, write the amount in numbers and the symbol (code of the source of receipt). The receipt also indicates the account for crediting the deposited funds.

The announcement for a cash contribution does not contain the signatures of the head of the enterprise and the chief accountant. The document is signed by the person depositing funds, and the cashier as the party receiving them. The advertisement itself remains with the credit institution, and the order and receipt are returned to the depositor. In this case, the receipt must be attached by the cashier to the cash receipt order for the withdrawal of funds to the bank as a document confirming the transfer of assets from the enterprise's cash desk to the credit institution.

For information on the rules for maintaining cash discipline, see the material “Cash Discipline and Responsibility for Its Violation.”

Results

The announcement for a cash contribution is filled out and signed by the employee who deposits the cash into the organization’s bank account. It must be drawn up in the form approved by the Bank of Russia.

An announcement for cash deposit is a document on the basis of which cash is deposited into a bank account. The announcement form for cash contributions is being developed by the Central Bank of the Russian Federation. From November 1, 2014, a new announcement form for cash contributions 0402001 is in effect.

Form 0402001 consists of three documents: an advertisement, a receipt for it and a receipt order. These three documents are filled out in the same way. The completed announcement form remains with the bank employee. The receipt signed by the bank employee is returned to the organization or individual entrepreneur, who deposits cash into the current account. The receipt order is transferred to the bank's accounting department and attached to the bank statement.

The reverse operation to withdraw money from a current account is carried out on the basis of a check, a sample of which can be downloaded.

Sample filling

Instructions for filling out the advertisement:

No.: form number.

Date: date of filling out form 0402001 – date of depositing cash into the bank account.

From: the name of the organization that deposits cash into the bank.

Debit: sender's account number.

Recipient: the name of the organization to whose account the cash is received.

Credit: recipient's current account number.

The “debit” and “credit” fields can be left blank; the bank employee will indicate the necessary data when receiving cash.

TIN: Recipient's tax identification number.

Account No.: recipient's current account number.

Depositing bank: name and BIC of the bank servicing the person depositing money to the current account.

Bank of recipient: name and BIC of the bank of the recipient of the money.

Amount in words: the amount of money deposited into the current account.

Amount in figures: the same amount in figures.

Source of income: the source type is indicated.

Symbol/amount: the symbol of the source of money receipt according to the symbol nomenclature and the corresponding amount of money for this symbol are indicated.

The most commonly used symbols in cash deposit advertisements are:

• 02 – revenue from sales of goods;
• 05 – revenue of public passenger transport;
• 08 – utility bills;
• 11 – revenue from services sold;
• 12 – tax receipts;
• 14 – repayment of loans;
• 16 – deposits of individuals;
• 19 – receipts to the account of individual entrepreneurs;
• 28 – return of wages;
• 32 – others.

The receipt and order for the announcement for cash contributions are filled out in the same way.

No organization has the right to keep cash in the cash register in excess of the limit, which is established by settlement method. The procedure is determined in the Directive of the Bank of Russia dated March 11, 2014 N 3210-U. The exception is days of payment of wages, benefits or scholarships.

If the company's cash desk at the end of the working day exceeds the limit, then the difference (money in fact minus the limit) must be handed over to the bank or credit institution in which the current account is opened. If you violate the established procedure for conducting cash transactions, the organization may be fined in the amount of 40,000 to 50,000 rubles, and the responsible employee - from 4,000 to 5,000 rubles (15.1 of the Administrative Code).

The cash deposit transaction must be formalized with a special document, and the cash must be taken to the bank along with it. First, the cashier must issue a cash order for the amount of excess cash and generate a report that completes the operations for the working day.

Announcement for cash contribution: 2019 form

A document intended for depositing cash into a company's current account. Only an employee of the institution for whom a power of attorney of the established form has been issued can perform the operation. You can download a blank announcement form for a cash contribution below.

The new form OKUD 0402001 “Announcement for cash contributions” was approved by Bank of Russia Directive No. 3352-U dated July 30, 2014. The document consists of three tabular blocks:

1. Announcement for cash payment.
2. Receipt.
3. Order.

Almost all table block details duplicate each other. This can be filled out not only by an employee of the organization, but also by the cashier of the servicing bank.

Announcement for cash contribution, form, download Word format

Sample of filling out an announcement for a cash contribution 2019

Let's consider in the form of a table how to fill out an advertisement for a cash contribution.

Field name	Explanations
	We indicate the date of transfer of cash to the bank.
	We register the full name of the employee who actually deposits funds into the bank account. We remember that a power of attorney must be issued for this employee at the bank.
Recipient	Full name of the organization to whose account we are depositing cash.
	We indicate the taxpayer identification number of the budget organization
	The field values ​​are identical; we enter the number of the current account into which we deposit money.
Credit account no.
To be credited to the account
Name of the depositing bank, BIC	We write the name and BIC of the bank branch (credit organization) through whose cash desk we transfer funds.
Name of the recipient bank, BIC	We fill in the name of the bank and BIC in which the company's current account is opened.
“Sum in numbers”, “Sum(s) in figures”, “Sum”	The field values ​​are identical; we indicate the amount of cash to be deposited into the account. We put the amount in numbers, kopecks - separated by a hyphen.
	A numeric code characterizing the source of income. Codes and meanings are regulated in Bank of Russia Directive N 4212-U.
Suma in cuirsive	We fill out the field, put dashes in the remaining space, and add “rub” at the end.
Source of income	We decipher the symbol field, that is, indicate the text value of the numeric code.
Contributor	Signature of the organization employee indicated in the “from” field.

The remaining fields should be left blank, as they must be filled out by a bank employee. Carefully check that the fields are filled out correctly so as not to waste time creating a new announcement for a cash contribution (you can download the form above). Corrections and blots in the document are not allowed. You can fill out the document by hand or on a computer, or print it from an accounting program.

Procedure for depositing cash at the bank

With the completed form and cash, the employee of the institution goes to the bank. The employee transfers the completed paper and funds to the bank's cash desk. The bank teller checks the document and counts the cash. If no errors are found, the bank employee fills out the fields of form 0402001, certifies with a signature in all sections and a stamp in the “Receipt” block. The “Order” table block remains in the bank, and the remaining parts of the document remain with the employee of the institution.

The date of receipt of money and the date of the document must match, otherwise cash will not be accepted at the credit institution.

How to fill out an announcement for a cash contribution (form)

Let's look at an example of how to fill out an announcement form for a cash contribution; you can download it above.

The cashier of the State Budget Educational Institution of Children's and Youth Sports School "ALLUR" I. I. Monetkina, 09/07/2018 accepted payment for paid services "swimming pool" from individuals in the amount of 11,000 rubles. The permissible cash limit is 1,000.00 rubles. Having completed cash transactions, Monetkina filled out a document for depositing cash in the amount of 10,000 rubles (= 11,000 - 1,000).

An advertisement for a cash contribution is document, which has a special form and is used by legal entities in the process of depositing cash into a banking organization in order to replenish their current account. The form of this document was approved by the Central Bank of the Russian Federation.

What does it consist of?

The structure of the document consists of three parts. In this case we are talking about:

1. An advertisement that remains in the bank's cash desk.
2. A receipt with a cash register stamp confirming the receipt of cash.
3. An order transmitted to the accounting department of the bank through which funds were credited.

In this document, you must indicate the total amount that is deposited into the current account, as well as its details.

If, when crediting funds, it is determined that the actual and credited amounts do not correspond to each other, then the organization must re-execute the procedure for drawing up this document. In this case, the bank employee working at the cash desk must make crossing out originally issued advertisement for cash payment. Also, on the back of the receipt, he needs to cross out the accepted amount, sign, and also hand it over to the accounting employee in order to issue a new document.

In the process of accepting cash from a commercial organization that is not a credit organization, the announcement for the cash contribution must be accompanied by register of completed transactions, which are provided for by the relevant act from the Bank of Russia.

Why is it necessary to transfer funds to a banking institution?

In accordance with the current legislation of the Russian Federation, companies can carry out settlements both by non-cash transfers and by making cash payments. In the first case this is allowed only when working with the population of our state. In the second case, the company may have cash registers or use strict reporting forms made in accordance with established rules.

It should be noted that there are certain restrictions in funds that can be kept in the cash register. Excess funds must be deposited in the bank. It is in this situation that you should use an advertisement for cash deposits. It is worth saying that this document has become widespread and is used in many enterprises, regardless of their field of activity.

Stages of the procedure

After the end of the working day, one of the responsible employees of the accounting department must perform counting money received at the cash register. If the amount of money exceeds the established limit, then they must be deposited at the cash desk of the bank in which the organization’s current account is opened. It is in the process of depositing cash at the cash desk of a banking organization fill out an application for contribution.

The procedure for preparing this document must be carried out in the presence of one of the bank employees. Moreover, in some situations, a specialist can independently enter the necessary information into the document. This is carried out at the request of one of the clients.

Funds can be deposited either by the head of the enterprise or by the person appointed by him as the responsible person. As a rule, the responsible person is an accountant or cashier working in the organization. In this situation, employees must have power of attorney, certified by a notary.

Responsibility for failure to follow the procedure

Many heads of enterprises and organizations are thinking about the question of what will happen if the excess funds are not deposited at the bank's cash desk. The answer in this case is the following.

If a sudden check occurs and it turns out that there is more money in the cash register than the established limit, then this will be accompanied by the imposition of fines. The maximum sanction in this case is 50,000 rubles.

The exception to this situation is when the money is intended to pay salaries to employees, pay benefits, insurance payments, and so on. Thus, cash intended for the needs of employees of the enterprise are not taken into account.

In this matter it is necessary to adhere to of a certain order. Cash storage period should not exceed three days. Moreover, in a situation where the company operates far from populated areas or in hard-to-reach areas, this period is increased by up to 5 days.

Basic rules for drawing up

A document of this type is drawn up in standard form, which must be mandatory for use. In addition to the announcement, the documents also include order And receipt. They should be compiled exactly the same. In the document drawn up at the bank, it is necessary to indicate the following information:

1. Information about the company to whose account cash is credited.
2. Name of the banking organization.
3. Account number for making payments.
4. Credit amount.
5. The source from which the amount came.
6. Date the procedure was performed.

Exist certain design features advertisements for cash contributions. The advertisement can be filled out either in pen or electronically. Company details can be entered into the document using print.

It is prohibited to make mistakes in documents. It is for this reason that when filling out it is necessary to be as attentive as possible. If an inaccuracy or error occurs, you must fill out the form again.

This type of form must be drawn up in one copy. After the acceptance of money at the bank has been completed, the employee of the financial institution who accepted the cash must sign and seal. The document that was completed remains with the employee of the banking organization.

The company representative is provided receipt. The order must be sent to the bank's accounting department. It is subsequently added to the bank statement.

Sample and form

I would like to immediately note that the filling out procedure is not particularly complicated and should be understandable even to a person who is encountering this issue for the first time. So, in the form it is necessary to comply the following nuances:

1. Write the form number and indicate the date the document was completed.
2. Enter information about the name of the company.
3. In the debit line you should enter information about the sender's account number, and in the credit line - the name of the company to whose current account the funds are received. It should be noted that information about debit and credit may not be filled in, since in some cases a bank specialist can independently enter this information.
4. After this, you should fill out information about the identification code.
5. The next stage is entering information about the bank.
6. Next, the amount is written down in the amount of cash that is deposited into the current account.
7. The document must be signed by the bank teller and the person who deposits the funds - the head of the enterprise or a trusted employee. If cash is deposited by a trusted person, he must have a power of attorney from a notary.

Conclusion

Despite the simplicity of drawing up this document, it is necessary takes this issue responsibly. It is recommended to appoint a responsible person who would regularly visit the bank to deposit cash into the company’s current account. In this case, the employee will know all the intricacies of the procedure and innovations. As a result, there will be no problems with this issue.

If you ignore the procedure, then the likelihood that sooner or later inspection authorities will come to the enterprise is very high. If they establish a violation of the law, the company faces a considerable fine.

When faced with the issue of drawing up an advertisement for a cash contribution for the first time, certain questions may arise. In order to get an answer to them, you can always contact a competent employee of the enterprise or a bank branch employee.

The procedure for depositing cash into a bank in 1C is in this video.

Cash deposits at banks are accompanied by the issuance of an advertisement for cash deposits. A standard form for this document has been developed - form 0402001. You will learn how to correctly fill out an announcement for a cash contribution in this article, here you can also download a sample announcement and the form itself, form 0402001, valid from November 1, 2014.

Sample of filling out an announcement for a cash contribution

The form consists of three parts: the advertisement itself, the receipt and the order. The first part of the document remains in the bank after the money is deposited, the receipt is given to the person depositing the money, and in the future he will hand over this receipt to the cash desk of his enterprise. In turn, at the cash desk, the receipt will be attached to the expenditure order, on the basis of which money was issued from the cash register for depositing it with the bank.

When filling out the advertisement form, we indicate its serial number and the date - the date of delivery of cash to the bank.

“From” – indicate the organization that deposits the money to the bank.

“Recipient” – indicate the name of the recipient and his details.

We also write down the name and BIC of the depositor's bank and the recipient's bank.

The amount deposited in the advertisement is stated in words and numbers.

“Sources of receipts” - write in words and indicate the appropriate code (for example, code 02 - trade revenue from the sale of goods, 05 - revenue from passenger transport, 08 - utility bills, 11 - revenue from organizations providing other services, 12 - taxes and fees, 16 - deposits of citizens, 28 - return of wages, 32 - other income).

When handing over the advertisement to the bank, the cashier will check it, take the advertisement itself, and tear off the receipt and give it to the person depositing the money.

This form is a cash document and should not contain any corrections or errors.